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The Benefits of Professional Business Email

Posted on by Indos Computer Services


Email is the quickest and simplest tool for communicating between employees and from business to client. It’s proven to boost productivity and will only become more prominent in the years to come. On average, 122 business emails were sent and received per user per day in 2015. In addition to that remarkable statistic, the average employee spends 3.2 hours communicating via email each day.

What does this mean for businesses that want to improve their email experience? It means it’s time to have a professional look at your email setup and upgrade the system if necessary. Let’s take a look at what IT experts use to get you the best email setup possible.

In-House or Hosted Email?

In-house email hosting makes little financial sense for smaller businesses. The costs of ownership and data means you will likely have to impose storage limits on staff, which is frustrating and impractical at the best of times. You’ll also be responsible for up-scaling and upgrading the system in the future. Hosted options take the strain away from your IT team and means the response to company growth can be swift and effective, should you need extra storage quickly!

Server Space

You can’t store hundreds and hundreds of letters in an actual inbox: what people forget is the same applies to digital mail, too. Having adequate server space for all of your business’s emails is crucial to prevent your system grinding to halt. You will need to choose between shared and dedicated hosting. This all depends on the size of your business and how much email storage is required. Most small companies start out with shared hosting and upgrade to dedicated when the company expands.

Mobile Access

Your email solution needs to be as mobile as your employees. If you require email that is mobile enabled and comes with cross-device calendar and document sharing, choose a provider who optimises their email service for mobile devices.

Choose a Trusted Company

Search the market for an IT company with years of experience who you can trust. Look for testimonials and online reviews that prove their track record. Specifically, choose an email setup service that promises:

  • A strong uptime guarantee
  • High reliability scores
  • Guaranteed security

Overall, when an email service is set up by a professional, it should streamline your business and improve the productivity of your employees. Features such as calendar, contact and document integration is a number one priority, closely followed by a 24/7 support service. This last point is important to every business, but especially if you provide a 24/7 service and rely on email to operate.

Indos Computer Services is the IT support company that’s been supporting SMEs for as long as computers have been around. Since 1980 our dedicated team have provided the best in backup services, technical support, email setup, IT training services and hardware expertise. To get help from the very best, contact us today. We’re number one for IT in Hemel Hempstead, St Albans and Watford.

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